Getting Organized with iPEP

“Do not wait; the time will never be ‘just right.’ Start where you stand, and work with whatever tools you may have at your command, and better tools will be found as you go along.”    Napoleon Hill

Wow! February is already over…..and I sadly say good bye to the Winter Olympics, it was such a blast to root for our country.

This issue will be talking about getting organized with iPEP; an interactive Productive Environment Platform Tool.

Last week, after four months of personally experiencing “Clutter is Postponed Decisions”, I decided to Finally Get Organized!  Yes, your professional office organizer gets dis-organized too………life happens as it does with you.

For the past four months I have experienced two major surgeries, moving, my father passing and a frozen pipe bursting at one of my rental properties.  Needless to say my office and desktop was cluttered and my “To File” box was overflowing into two additional ‘to file” piles.

Guess what? It only took me 2 1/2 hrs to get four months of filing and clutter removed on and under my desk. I ended up with 1 1/2 hrs of extra time to do what I wanted.  It was an exhilarating feeling and the best part is that I immediately felt the overwhelm feeling, gone!  I realized how much the ‘visual’ clutter was making me ‘feel’ overwhelmed.  In actuality, my work load is very manageable.

How did I do it? First and foremost,  I blocked out four hours of organizing focused time. I turned off the phone, email auto-responder, did not surf the web, did not check my email, all distractions turned off.  On the hour, I took 10 minute mini-breaks.

I started with items on my desk, my action items;  current projects.  I went online ‘only’ to retrieve my iPEP Office System; a paper and electronic filing management system (for a Free Guest Account, click here.)

Opened up my Outlook calendar, and then retrieved my Swift File desktop filing system which also includes action folders;  Receipts, Pay Bills, To Review, Boulder Linqs (my weekly networking group), Action 1-5 (current projects.)

Any items or documents that had an appointment or a date to remember, I input all the information into my calendar.  Any receipts, bills to be paid, my current projects I’m working on, went into my ‘desktop filing system’.

I tackled my ‘To File’ box and stacks easily with a single keyword search into iPEP.  I took each document and typed in keywords regarding the document and iPEP directed me effortlessly to where the ‘folder’ is located for that particular document.  I did NOT go into a traditional filing system and scratch my head and waste time trying to figure out “which’ folder this document should be placed.  iPEP is a finding system not a filing system.  Truly a 21st Century paper management system for 21st Century Business. For a FREE Guest Account go here!  For a FREE demonstration from your personal office organizer, please contact me.

Step 7. Next issue: The Magic 6: Tool 4 “Action Files” in detail.  To recap on Steps 1-5 please go to Archived Productivity Tips.